The Isabel P. Hizon Library
The CHSM Library, also known as the Isabel P.Hizon Library, is located on the second floor of the Saint Arnold Janssen Building (SAJ). It contains the collection of books, journals and other instructional materials with the main goal of providing data, information and knowledge to the students, faculty, as well as, the alumnae of the College and other individuals who may want to avail the services.
Objectives of the Library
The IPH Library exists to support the educational program of the College. Specifically it has the following objectives:
1. To provide books, journals and other instructional materials in support of the academic and other programs of the College through:
• rational and systematic programming of the selection and acquisition of library materials
• preparation and care of these materials for ready use
• provision of individual and group assistance to students and others in the proper use of library materials
• encouragement of reading on the part of the students and the faculty in connection with their courses as well as for individual development, reading, and enjoyment.
2. To motivate in every way the formation of the lifetime habit of reading much and reading well.
3. To set up and maintain the needed staff, equipment, and facilities to maximize the efficiency of library service.
The College of the Holy Spirit (CHSM) Library consist different areas. They are the following:
The Circulation Section
The Circulation Section is the backbone of the Library. It can be said that this section has a unique role for providing the latest information to readers. Furthermore, Circulation Section has introduced computerized system for proper record keeping. Our online users as well as coming to library users have been provided with the OPAC terminals where they can search out their required material.
This section is concerned with the selection and purchase of reading material in what so ever from it may be. Books are accessioned in this section. It keeps a complete and up-to-date record of such books and other reading materials. Books are purchased keeping in view the requirements of the University Faculty, the Students and the Research Scholars. Books are generally selected from the local as well as foreign publishers’ catalogues, current lists and local book exhibitions/fairs, etc. These catalogues and lists are sent to the Heads of the concerned teaching departments for selection and approval of the reading material of their subjects. They select and approve the reading material for addition to the main library from these lists. After getting their approval, the titles approved are thoroughly checked with the library catalogue to avoid duplication. After purchasing, accessioning and labeling of the reading material in the Acquisition section, it is sent to the cataloguing section for technical processing. Main responsibility of this section is to classify and catalogue the reading material. The reading material is being classified according to Dewey Decimal Classification Scheme.
The Reference Service Section
This section holds precious reference tools, including encyclopedias, dictionaries, biographical dictionaries, year books, hand books, almanacs, directories, atlases, gazetteers, indexes, quotation books, bibliographies, accession lists, guides, maps, etc.. Its function is to answer the reader’s reference questions and to keep a record of the reference questions asked and answered. The reference questions may range from simple reference question to complex research questions. It provides reference service to fulfill the information needs of the teachers, the students and the researchers. It also answers the questions like who is who, what is what, how and where etc. to save the precious time of the users. This section has developed online resources to facilitate the users. These electronic formats provide numerous contacts/links on general/reference, the reference material can only be utilized within the library and cannot be borrowed.
The CHSM Library is proud of having large stack areas. It is open to all clientele. If you wish to use materials in the stack rooms, please go directly to the stack room and find them. If you have any question about the materials, please ask at the Circulation counter.
The Multimedia Room was set up to provide the researchers with a new form of information technology inside the library. A multimedia computer permits the user to combine moving images, sound text and graphics. Service hours for the use of CD ROMs and Internet for CHSM students, faculty and other members of the College is:
Reference books have been defined as a “short cuts to learning” since they condense into single books, information otherwise scattered in thousands of volumes. They are not meant to be read from cover to cover. Reference books include:
1. Dictionaries – These are reference books that list the standard words of language alphabetically and give their meanings, pronunciation, spelling, origin, idiomatic use and others. Examples are Oxford Advanced Learners Dictionary of Current English,Webster’s Third International Dictionary of the English Language,The New Webster’s Dictionary of the English Language English –Tagalog and Tagalog – English Dictionary. Examples of Specialized Dictionaries are A Modern Dictionary of Sociology, Dictionary of Education, Mathematics Dictionary, The Condensed Chemical DictionaryDictionary of Biology, Dictionary of World Literary Terms, Psychiatric Dictionary,Dictionary of Saints.
2. Biographical Dictionaries – are books that list and identify notable persons, usually arranged alphabetically. Examples are The International Who’s Who,Current Biography Yearbook, Dictionary of Philippine Biography and Contemporary Authors.
3. Encyclopedias – books or sets of books that contain information either on all subjects or one special field or subject, arranged in systematic order, usually alphabetical.
• The general encyclopedia is a work, (usually of many volumes) that contains a collection of articles giving essential general information on all the various branches of knowledge, arranged alphabetically by subjects for easy use. Examples are Encyclopedia Britannica, Encyclopedia Americana and Collier’s Encyclopedia.
• The specialized encyclopedia is a collection of articles limited to a specific field of knowledge or area of interest. Examples are New Catholic Encyclopedia, Encyclopedia of Philosophy, World Christian Encyclopedia, International Encyclopedia of Higher Education, Encyclopedia of Professional Management, The Golden Encyclopedia of Music and Encyclopedia of the Philippines
4. Bibliographies – lists of sources of information on a given subject or author. Such lists cover books, pamphlets, periodicals, bulletin, and others. Example is Philippine National Bibliography.
5. Atlases and Gazetteers – reference books that are essential sources of geographical information. Gazetteers are geographical dictionaries, listing places and giving statistics on them. Example is Columbia Lippincott Gazetteer of the World. Atlases are collections of geographical maps or charts bound in a volume. Examples are Atlas of the Bible, The Times Atlas of the World, Atlas of the Philippines and World Atlas
6. Yearbook, Almanacs and other Fact Books– reference books published annually which present numerical facts of all kinds and include miscellaneous information pertaining to the events and progress of the year. Examples are Information Please Almanac, World Almanac, Philippine Almanac and Handbook of Facts.
Reserve books are books which are set aside by faculty members as required or recommended reading for their classes. These are withdrawn from the open stack collection and placed close to the circulation desk so that they can be readily borrowed. They may be borrowed by a student for two hours loan during the day or for overnight study an hour before closing time, to be returned not later than 8:00 o’clock the following morning.
The growing Filipiniana collection is at the left section of the General Collection. This section includes the Rizaliana collection and some Philippine titles in microfiche. A Filipiniana rare books collection copyrighted 1950’s and below is kept on separate shelves.
Magazines, journals, and similar publications are called periodicals. They are so called
because they appear or are issued at definite “periods” of time – e.g. every week, every month. A periodical, therefore, is a publication which is issued periodically or at stated intervals.
The Library has an initial collection of 39 titles. The microfiche reader may be used from 8:00 to 4:00 p.m., Monday to Friday.
Information File Collection
This consists of pamphlets, leaflets, and clippings from newspapers and periodicals kept in envelopes, filed alphabetically by subject. This file provides up-to-date supplementary information on all subjects that have a bearing on the subjects in the various College programs.
Trinitarian Mission Spirituality (TMS) Collections
The TMS which is kept in the Special Collection Section includes biographies of Blessed Arnold Janssen, Blessed Joseph Freinademetz, Blessed Maria Helena Stollenwerk, and Mother Josepha Stenmanns and other materials on the three (3) foundations of Blessed Arnold Janssen.
This collection consists of her personal collection of books, letters, awards, diaries and others
This collection consists of researches and feasibility studies on Psychology, Marketing, Management, Guidance and Counseling, Asian Studies and Human Resource Development submitted by the graduating students to Their respective Area Chairs. They are available for ROOM USE only.
CD ROM Collection
A collection of compact discs that supports the academic program of the college available at the Multimedia Room for ROOM USE only.
National Commission for Culture and the Arts (NCCA)
The National Commission on Culture and the Arts (NCAA), as the primer government arm dedicated to the promotion and development of Philippine arts and culture donated valuable books and materials on arts and culture to the library. The program aims to provide cultural resources and materials and make such materials available to its users. The donated books and materials are works of different Filipino writers and artists that showcase Philippine arts and culture.
Library and Services Facilities
This section is directly concerned with assisting readers to secure information and to use the resources of the library for study and research purposes.
This section is responsible for the borrowing and returning of books and other materials in the library.
Current Awareness Service
A bibliography of newly-acquired books and periodicals is regularly compiled and distributed to the students, faculty and administrators. This is posted on the library bulletin board.
Materials which are not available in the IPH library may be procured upon request of the student/faculty through the interlibrary loan agreement with the Mendiola Consortium libraries and CEAP libraries. Request forms are available at the Reference Section.
The library provides study rooms where groups of students may study and discuss together. These rooms are limited only for one hour use and are not to be used for conference/meeting purposes.
Newly-acquired processed books are displayed in glass cabinets. They are available for circulation after two weeks of display.
Library orientation tours are organized for new students and faculty at the beginning of the academic year. Library tours, handled by the Professional Librarians, give a brief outline of the facilities, services and resources of the library.
Library Rules and Procedures
The Library bears a special relationship to the College as an educational institution. It is planned for the use of the faculty and the students. Its activities are geared to the needs of the college community and suited to the academic program. Since the library is a basic source of learning materials for every department, all are enjoined to make full use of its facilities, keeping in mind the following rules and regulations:
1. Bring only writing materials inside the library. Put all other things inside the locker at the library veranda. Lock it with your own padlock. (for students only)
2. Scan your library I.D. Use the OPAC (On-line Public Access Catalog) or the Card Catalog to search for references. Choose the reading materials you want to borrow. Present your properly filled-out borrower’s card.
3. Reference books, periodicals and newspaper, clippings, theses, and books in set are for Reading Room use only.
4. Books in the General Collection may be taken out for home reading. They may be borrowed for 3 days and may be renewed depending upon the demand of these books. No library is lent out to a student for more than one month.
5. Library books that are used only in and not taken out for home reading should not be returned to the shelves but placed on the book truck after being read.
6. Students may borrow 5 books at a time from the General collection.
7. Books in the Reserve Section may be borrowed and read only inside the library on a two -hour loan. They may, however, be drawn for overnight use one hour before the library closes in the afternoon, and are to be returned not later than 8:00 o’clock the following morning.
8. Reserve books for overnight use will not be lent out on Saturdays so that they can be ready for use on Mondays.
9. Every borrower must examine the book, pamphlet, or other reading materials she borrows and report immediately to the librarian any damage of the book – e.g torn or missing page/pages – before leaving the library.
10. Taking any book, pamphlet, clippings, periodicals or other library property out of the library without having been recorded at the circulation desk is a serious infraction of rules and regulations. The person concerned will be reported to the respective Area Chair for proper disciplinary action and will forfeit her library privileges for one month.
11. Likewise, defacing, tearing, damaging or mutilating a book, pamphlet, periodical, or other reading materials, are serious infraction of rules and regulations. (same as no.11 )
12. The same policy will be followed with respect to the last borrower returning with damaged or defaced book, pamphlet or other reading material which was not previously reported as damaged when it was borrowed.
13. Before leaving, every library user will be required to:
a. present her things for inspection
b. show the date-due slips of all properly drawn books or other library
materials she takes out.
13. Damaged or lost books must be paid for at the current market price. An additional one hundred pesos (PhP 100.00) is charged for the mechanical processing of the book.
14. Any book lost must be reported immediately so that the chargeable fine will not be accumulated.
15. A fine of 10 pesos (PHP 10.00) is charged for overdue books from the General Collection, Filipiniana Section including pamphlets. The fine for overdue books in the Reserve Section is five pesos (PHP 5.00) for the first hour and five pesos (PhP 5.00) for each succeeding hours. Two weeks before the final examination, a fine of fifty pesos (PhP 50.00) per day is charged for overdue books. This is done to ensure that all books are returned before the semester ends and to avoid missing books.
16. Silence in the library and in the veranda, a library extension, must be observed at all times. Any necessary communications must be done in a subdued tone.
17. Each student is asked to help keep the library neat and orderly and to return chairs to their proper places before leaving.
18. The Library personnel are empowered to enforce the rule on silence, as well as the other rules and regulations. They should be accorded the proper respect and courtesy. The rules and regulations they enforce are not their own but those of the College.
Monday to Friday 7:00 a.m. to 5:00 p.m.
Saturday 7:00 a.m. to 4:00 p.m.
No noon break
Holidays, semestral breaks and summer schedules will be posted at the library entrance.
The On-line Public Access Catalog (OPAC) is a computerized catalog used for easy and quick searching of books, their location and classification.
The Online Journal
On-line journals, also known as e-journals, and electronic serials, are scholarly journals or intellectual magazines that can be accessed via electronic transmission. In practice, this means that they are usually published on the Web. They are a specialized form of electronic document: they have the purpose of providing material for academic research and study, and they are formatted approximately like journal articles in traditional printed journals. Being in electronic form, articles sometimes contain metadata that can be entered into specialized databases, such as INFOTRAC, as well as the databases and search-engines for the academic discipline concerned.
STARBOOKS or the Science & Technology Academic and Research-Based Openly-Operated Kiosks intend to serve as information access portals in key areas in the Philippines.
It contains hundreds of thousands of digitized science and technology resources in various formats (text and video/audio) placed in specially design “pods” set in a user‐friendly interface.